Training, be it of new employees or existing ones, is an essential aspect of every organization. However, the way mandatory corporate training is imparted has undergone a sea-change over the years. Training employees in a traditional setting and with the help of text-heavy manuals is no longer the way to go. Most business enterprises have become conscious about what they spend on these trainings as well. They also care about the effectiveness of such training more than ever. This is where a learning management system (LMS) helps make mandatory training simple, stress-free and affordable for organizations. Read on to know more about it.
Mandatory training with an LMS
Even a few years back, no one could imagine mandatory training without a classroom-based, face-to-face setting. But now, businesses need more flexible, engaging, fast, time and cost-saving solutions to make the training beneficial for both parties. Today's training programs need to be appropriate to train the millennial generation, who are comfortable with online learning infrastructure. And, most importantly, mandatory training needs to be tracked.
This is where an LMS comes into the picture. It can make your mandatory training smooth, effective, and organized. LMS can streamline everything to make managing, delivering, and recording mandatory training of employees a more business-friendly process.
If you want to consider an LMS to make your mandatory training effort successful, you need to select an LMS with the right features. Here are tips on choosing the most suitable LMS for employee onboarding and training.
1. Easy course creation and delivery facility
The most important feature to look for in an LMS is how simply you can create and deliver courses to your learners. Mandatory training for employees needs to be easily accessible for all, anytime. And, the content must be available in multiple formats or at least in the most appropriate format for the topic being taught.
With an LMS, you can upload content pieces and then arrange them accordingly to create a course as per the need of your learners. The ideal LMS for employees must provide you with the flexibility to use different formats or a mixed one — starting from simple PDF docs and slides to rich-media like audio and video.
2. Easy and anytime assessment of learners
When it comes to mandatory training for employees, you often need to test your learners’ knowledge and understanding. Like in case of training on health and safety or security, you need to make sure that your learners have absorbed the necessary information.
Make sure that the LMS makes your assessment creation and evaluation process efficient and smooth. It is good to select an LMS that allows you to use multiple different questions types to ensure that your employees are acquiring the knowledge they need.
3. Certification is a must
Certification is important—not only to reward employees after their successful training completion, but also as a proof of course completion. A certificate also gives employees a sense of accomplishment.
With an LMS, the certification process will become automated and effortless. Based on your initial setup, your LMS will automatically certify your successful learners. Even you can automate the recertification process to ensure that your learners are up-to-date with their mandatory training.
If your LMS automatically notifies and re-enrols learners for mandatory training, it will reduce your risks by ensuring your learners are certified.
4. Adding and removing users
As mandatory training is vital, you need to make sure that every employee in your organization takes it up. The right LMS can offer you several options to get all your learners onboard. With fewer learners, you can add them individually, but when you need to deal with a large workforce, your LMS admin can take better care of that. For fast-growing companies, who deal with many learners regularly, it makes sense to integrate the HR system with LMS to meet all the training requirements for employees.
5. Notification facility
You cannot always expect your employees to remember about the mandatory training. An employer needs to be extra careful about sending employees the necessary details, identifying suitable candidates for mandatory training, sending notifications to specific employees, and asking them to join mandatory training sessions like LMS safety training.
6. Recording and reporting facility
When using an online training solution for employees, tracking the status of individual employees and maintaining a detailed report is one of the key requirements. For compliance, security, health and safety training programs, you need to record it. With an appropriate LMS, you will be able to track the training status of individual employees to see who has completed and who is yet to start their course. Additionally, you will be able to generate reports on assessment results, training histories, and so on.
In the modern world, mandatory training for your regular and remote employees with an LMS can help you eliminate the hassle of manually managing and reporting training programs. With an LMS, you can automate tasks, employees can access their training easily from anywhere and anytime, and you can rest assured that the courses are effective. So, it's time to embrace an efficient LMS for employees. Oust Labs, now a part of BetterPlace, can be your trusted partner if you are looking for that perfect LMS. Contact our experts today for more details.