Learning Management System
Learning Management System – What is It?
The whole world is going digital today, especially in the wake of the pandemic, which means, more and more organizations are starting to depend on web-based or software application-based training methods to onboard or upgrade employees. It’s no wonder that the eLearning market is growing very fast. Several organizations are opting for a Learning Management System (LMS) to deliver eLearning courses to employees.
Now, what is a learning management system? An LMS/learning management system is a software application based eLearning technology that is used to plan, implement and assess training programs, educational courses, or learning and development programs. LMS systems are used for the management, documentation, tracking, reporting, and delivery of corporate learning. In today’s world, the importance of LMS for employee onboarding and training is extremely evident. LMS integration allows an instructor to create and deliver appropriate and engaging content to the learners, monitor their participation and assess their performance. A corporate LMS may also allow employees to use interactive features such as video conferencing, discussion forums, etc.
A corporate learning management system can be useful for businesses of all sizes to improve employee training programmes, facilitate corporate learning, and improve onboarding. With LMS, you can improve the traditional face-to-face training programs while saving time and money. An effective LMS portal for employees will allow administrators and instructors to efficiently manage every aspect of corporate learning, including user registration, user access, learning content, calendars, communication, notifications, and certifications.
Why Use a Learning Management System?
Different organizations use learning management systems to meet multiple educational and training needs. The primary use of an LMS is for knowledge management (KM), which comprises the gathering, organizing, sharing and analysis of an organization's knowledge in terms of resources, people skills, etc.
An LMS is mainly used in a corporate environment to make employee onboarding and training smooth and fast. Here, the LMS is used to make the training of new employees better by allowing them to access training materials across various devices. An LMS also allows new employees to add their own knowledge and feedback, which will, in turn, help employers like you to understand how effective the training courses are. It will allow you to identify areas where new employees need more assistance. LMSes can also be used for extended corporate training purposes, such as customer, partner, and member training.
Along with employee training, customer training is also crucial for software and technology companies, where users need training on new products before using the same. Efficient customer training helps improve customer experience and increases brand loyalty.
Along with corporate training, your organization can use LMS for employee development and retention. You can also use LMS to assign the required courses to current employees and track the course completion.
How to Choose the Best LMS Software for Employees
To zero in on the best LMS software for your employees, you can conduct thorough research as per your exact requirement and then look for an LMS that can meet the same. Some of the crucial factors to consider while choosing a suitable LMS are:
Look for an LMS that enables easy, online course creation. You should be able to customize the courses quickly based on the needs of your trainees. For example, you may want to have a specific course for someone from the development team while a different one for the designers.
It should allow you to customize the LMS, like adding the company logo, brand messages, etc.
A good LMS should allow seamless integration with your favorite tools.
You should be able to manage learning materials and learners securely in a centralized classroom where both instructors and learners enjoy access anytime, anywhere. LMSes also make course assignments and updates much easier.
Your LMS must provide you with automated reports about your learners' progress. So, you can track the progress of every learner.
What is a Corporate Learning Management System?
Currently, most organizations are looking for an automated learning process to onboard and train employees in the most efficient and convenient way. A corporate LMS system allows you to provide an effective and hassle-free online training solution to your employees, customers, and partners. Corporate LMS software helps you to deliver better training facilities to your employees and engage them for active participation. A corporate learning management system allows you to identify the skill gaps of your employees and provide them with automated learning suggestions.
Selecting an efficient LMS for corporate training can give you the desired result and help you achieve your goals. The right LMS can help you provide multiple training programs, including onboarding, compliance training, specific skill development training, product training, and so on.
Corporate LMS systems also allow you to provide effective online upskilling programs to existing employees. These learning programs give them a chance to focus more on career development and help you improve employee retention rates.
Corporate LMS Features & Capabilities
Flexibility: Flexibility is one of the most important corporate LMS features. Learners can access the LMS from any digital touchpoint—desktop, laptop, tablet or smartphone. The LMS also allows users to download content for offline learning.
User-friendly interface: The user interface enables learners to navigate courses available on the LMS platform easily.
Reports and analytics: LMS includes eLearning assessment tools so the administrators and instructors can view and track the users’ activity and progress. Based on the reports, they can analyze whether their online training initiatives are adequate or need modification.
Course and catalog management: LMSes maintain catalog of all eLearning courses and related course content. Admins and instructors can create and manage these catalogs and courses in order to deliver more focused training programs.
Support services: Many LMSes provide online support services where users can connect and help each other. They might offer a dedicated toll-free service number as well.
Certification and compliance support: This feature is essential for the LMSes used for online compliance training and certifications.
Gamification: To make the courses more engaging, some LMSes include game mechanics or built-in gamification features. This can attract learners easily and keep them motivated.
Other interesting learning management system features are automation and social learning capabilities.
LMS Integration Options or LMS Implementation
LMS can be integrated in different ways with a powerful platform to improve the learning experience and make the content easily accessible for learners. Here are eight popular LMS integration options for organizations.
1. CMS or Content Management System: This is one of the efficient methods of LMS implementation. The key benefits of an efficient CMS are ease of use, customizability, and security.
2. CRM or Customer Relationship Management: This tool of LMS integration allows you to organize multiple data and automatic online training recommendations or content for employees to overcome their performance gaps.
3. API Integrations: LMS implementation through API allows you to improve content management and data collection and management.
4. eCommerce integrations: This type of LMS integration is essential for selling your training content online.
5. Single Sign-In: This kind of integration supports a central authentication platform. So, users can use single log-in info for the training portal and others.\
6. Collaboration Tools: This type of LMS integration is meant to bring people together in a digital space.
7. Video Conferencing: This LMS integration helps to combine your favorite digital conferencing software to organize live events and increase participation.
8. Social Media LMS integrations: Social Media LMS integrations allow online discussion forums, online training resource sharing, peer eLearning feedback.
Oust Labs LMS Portal for Employees
Oust Labs can be your trusted partner for building corporate LMS platforms to make your onboarding, corporate training, or upskilling fast and efficient. We are here to help you get a fully customizable, easy to manage, and joy to use corporate LMS software. So, your employees can embrace training from anywhere and anytime.
Multiple organizations are already enjoying the Oust Labs LMS portal for employees, as it:
Is easy to use (both for users and admins)
Offers fast services
Is easily customizable
Has efficient content management facility with amazing data tracking feature
Is available on mobile devices, including smartphones and tablets
Oust Labs can help you get the best LMS software in India and make your corporate training much more efficient and effective. Your employees can get smooth access to the authentic content, and you can track their progress and overall performance.
How to Create Learning Management System
Once you’ve chosen the best corporate LMS for your employee training, it’s time to build your learning environment. To create a training program, there are mainly three steps to follow:
Creation of an eLearning course: First, you need to add your eLearning content to the LMS to deliver that to your employees. Here you can either create your own course material or add existing material.
The advanced corporate LMS software allows you to add course material from different sources and in various formats. You can even add multimedia content like video, audio, graphics, etc., to your courses.
Organize your courses: Next, you need to organize your eLearning courses. You can either add a single course or organize multiple courses in an LMS for different departments and employee groups operating across several branches. You can organize courses depending on the needs and structure of your organization. The best corporate LMS platforms allow you to structure eLearning courses in any way you want.
Deliver your courses: After creating and organizing courses, you are ready to deliver them to your employees. You can offer your course to a restricted number of learners or a broader population, either as a free offering or as paid courses.
The best LMS portal for employees can be offered through mobile devices, with responsive user interfaces, touch-friendly interaction, and even offline accessible modes.
How Learning Management System Works
The main purpose of an LMS is to make learning flexible where you can deliver the learning content through any digital touchpoint. Online as well as mobile learning are becoming gradually popular as many organizations encourage mobile learning or 'learning on the move’.
An LMS for corporate training allows mainly three different types of log-in facilities, Such as an admin log-in, an instructor log-in, and a user log-in.
1. Admin log-in: It is for administrators. When logged in as an administrator, you can get access to content management features like the addition of content and user, content editing and update, removal of content and users, and allowing users to access certain areas of the learning management system, and so on.
2. Instructor log-in: This will allow instructors to assign tasks, receive completed tasks and results from learners, and create courses.
3. User log-in: With a user log-in, learners can get information regarding courses and links to resources. It also provides a way to contact the teacher or course leader if they have any questions. The learner can learn and submit their completed assessments through the LMS for evaluation.
LMS for Employee Onboarding and Training
LMSes are efficient employee onboarding tools (also called induction training software or employee onboarding software) that help you to deliver onboarding and training content online to your employees for better learning facilities and management. The use of an LMS for onboarding and training offers multiple benefits to both administrators and employees.
Here are the key benefits of using LMS for employee onboarding and training.
1. Automate repetitive tasks: LMS software makes it easy for administrators to conduct repetitive tasks like grading tests and assignments through automation. LMS can take out the hassle of day-to-day administration.
2. Save training time: LMS can make the training faster with web-based classes available online and on-demand. This helps employees to get trained quickly and go back to work faster.
3. Create courses easily: LMS lets you build and deliver courses quickly and easily with intuitive tools. You can customize your training programs to make them suitable as per individual requirements.
4. Lower training costs: Being web-based, LMS allows the learner to access the training from anywhere. This helps you to reduce travel, venue, and instructor expenses by taking the training online. Moreover, LMS based training programs can be used multiple times with modification or as-is at no added cost.
How an LMS Improves Onboarding and Training
Improves student retention: LMS allows you to make the training materials easily accessible and engaging for learners. Incorporation of multimedia content, gamification, etc., helps you retain new employees and encourage them to finish the courses.
Scalable: Whether you’re training a small group of new hires or a large team, lessons are consistent, and every participant will receive the exact course (customized) as per their needs. With this automated training software, you can even set a delivery process so that everyone receives their courses at a scheduled time.
Trackable: An LMS allows you to track the progress of every employee. This helps you to evaluate the efficiency of each employee, their skills and aptitude for tasks. Based on the individual's performance, you can determine what roles and responsibilities best suit them. Through performance results, you can also identify who might need help to improve and give them additional focused training to catch up.
Asynchronous: An LMS offers an asynchronous learning facility. So, new hires can learn at their own pace while still doing their job. This is good for the business because it minimizes downtime and disruption at work.
Frequently Asked Questions (FAQs) on LMS System
Q. Why do companies use an LMS?
Learning management systems allow employers to consolidate onboarding and training materials into an easily accessible system that tracks the employee training process from start to completion. An LMS will also enable you to determine how successful the training is, using learning assessment exams.
There are three key benefits of using an LMS for employee training –
cost-efficiency, better results, and learning flexibility.
How much does LMS cost in India?
Q. What is the best LMS software in India?
When looking for the best LMS software in India, you should consider a learning management system that integrates eCommerce capabilities, mobile, classroom, and secure platform according to the needs of your organization. Make sure your LMS can be used through native apps on android and iOS by learners.
Cloud-based LMSes are quite efficient for employee training.
Q. Can LMS be used professionally?
LMSes are efficient ways to facilitate the onboarding and training of employees. These are frequently used by organizations of all sizes, government agencies, educational institutions, and online/eLearning-based institutions to improve learning. These learning systems can improve traditional educational methods while saving your organization’s time and money.